When an organization moves from one office to another, it usually signals the growth all companies strive for. However, the process can be long and grueling when not properly planned and executed. Once you’ve hired the right corporate relocation company, you’ll need to take some crucial steps to make sure everything goes smoothly and is over as quickly as possible.
Pack by department
There’s nothing more frustrating than opening a box of computers, files or tools and not knowing where they’re meant to go. In fact, only the people who are familiar with such items are going to know exactly where they belong. Consequently, be sure all the items used by certain departments are grouped together so those employees can subsequently take them out and organized them after a moving and relocation company has brought them inside.
Plan in advance
Moving of any sort probably doesn’t fall in the typical schedule of most organizations, so be sure not to expect to do much work on the days packing and unpacking are taking in place. Keep in mind that while a lot of the packing and transportation will be taken care of by the relocation movers, it’s necessary to have employees oversee some of the more sensitive materials as they’re put away. In addition to knowing how best to handle certain tools and machines, employees often need to handle confidential files and records themselves.
Test items and tools
Like when a person is moving from one house to another, moving an office is a great chance to thin out some possessions. For example, out-of-date computers, printers and other machines might have accumulated over the years, so make sure to dispose of them properly instead of simply shoveling the mess from one space to another. Additionally, a move is a great opportunity to digitize records and convert to a paperless office.
A corporate relocation certainly disrupts the general workflow of any kind of business. Remember not to be too hard on workers during this stressful time since they shouldn’t necessarily be expected to perform work during such a time. You should also try to reward employees with some kind of celebration in thanks for their understanding, and to ring in a new era in a new office or facility.